Student Accounts

Validation and Tuition Payment

Validation is the process by which attendance and funding for the upcoming semester is confirmed. Students must validate every semester, even if financial aid and scholarships cover all fees. If a remaining balance is due after all financial aid has been applied to the student's account, the balance must be paid in full or  payment arrangements made on or before the dates indicated below: 

Fall Semester

 

Spring Semester

 
Validation Date August 1 Validation Date December 10
  ($50 late fee after this date)   ($50 late fee after this date)
Schedule Deletion Date*  
Noon Friday before classes begin Schedule Deletion Date* 
Noon Friday before classes begin
  ($150 fee to re-register)    ($150 fee to re-register)

*Schedules not validated by 12:00 p.m. (MDT) of the Friday before classes begin will be deleted for non-payment. Re-registration is available for the first week of classes, however, course selection is not guaranteed. 

Summer Semester Validation Schedule

International Student Validation and Tuition Payment

Before the start of each semester, registered international students receive by email a billing statement that includes a course schedule, tuition, fees, housing and meal plan costs, expected financial assistance, and remaining balance. This mailing also includes information regarding payment deadlines specific to international students and options for submitting payment (credit card or wire transfer). Students are asked to review the registration statement and contact the Office of International Programs to address any discrepancies.

Payment options for international students are limited to payment in full each semester for the first academic year of attendance. Payment must be received by the established validation dates for international students in order to occupy student housing, utilize meal plans, attend classes, or participate in other campus activities.

Fall Semester

 

Spring Semester

 
Statement emailed to student June Statement emailed to student November
Validation/Payment Due August 1 Validation Date December 10
  ($50 late fee after this date)   ($50 late fee after this date)
I-20 Cancelation Date*
August 10 I-20 Cancelation Date
December 20

*I-20 canceled and course schedule deleted for non-payment by date indicated. A $150 fee will be charged to re-register. Once deleted, course selection is not guaranteed.

Returning international students who are in good academic standing may apply for the installment payment plan after successfully completing the first year of attendance. Validation dates are the same as domestic students, however, students who have not met the terms of their payment plan by 12:00 p.m. (MDT) Friday before classes begin will be considered "out of status" according to federal regulations and the I-20 will be canceled.

Review Registration and Billing Statement

Before each semester, students will receive by mail a Registration Billing Statement that includes course schedule, total tuition, fees, housing and meal plan costs, expected financial aid, and remaining balance due. If any item affecting the student account is incorrect, students may contact the appropriate office (financial aid, housing, student records) before validating, however, adjustments to schedule and meal plans will be allowed throughout the drop/add period.

Validation and Tuition Payment Options

If expected funding pays balance in full:

  • By Email - validate by sending an email to studentaccounts@rocky.edu. Please include the word 'VALIDATE' along with the student's name in the subject line of the message. A reply acknowledging receipt of the message will be sent as confirmation of validation.
    • Students receiving funding in excess of tuition and fees may choose to have those funds deposited directly into a checking or savings account. To participate, complete the Direct Deposit Agreement Form, attach a voided check or savings deposit slip and return to the Business Office.

If paying balance in full:

  • Online - follow instructions on CampusPortal. Attendance will be validated automatically by the Student Accounts Office upon receipt of payment.
  • By Phone - contact the RMC Cashier at 800.877.6259 ext. 1012
  • By Mail - detach the top portion of the Registration Billing Statement and mail with check or credit card payment information to: Rocky Mountain College Business Office, 1511 Poly Drive, Billings, MT 59102
  • In Person - Stop by the Student Accounts Office on the main floor of Eaton Hall

Apply for additional funding:

  • Apply for additional loan funding - Parents may apply for the Parent PLUS loan, or students can apply for alternative loans in order to secure additional funding. Contact the financial aid office at finaid@rocky.edu or call 800.877.6259 ext. 1031.
  • Installment Payment Plan - Rocky Mountain College will develop a payment plan to assist with paying your remaining balance due. Students must complete the Installment Payment Plan Application each semester and submit to the Student Accounts Office with the $35 application fee and down payment according to the schedule below.  An interest charge of 1% per month will be assessed on the remaining balance due after down payment.
    • Fall Term
      • Five-month payment plan - Application and down payment due on or before July 10 
      • Monthly payments due on the 10th of each subsequent month - August, September, October, November
      • Four-month payment plan - Application and down payment due on or before August 1
      • Monthly payments due on the 10th of each subsequent month - September, October, November
    • Spring Term
      • Five-month payment plan - Application and down payment due on or before December 10 
      • Monthly payments due on the 10th of each subsequent month - January, February, March, April
      • Four-month payment plan - Application and down payment due on or before December 10
      • Monthly payments due on the 10th of each subsequent month - February, March, April

 

Contact Information

Housing/Meal Plans Housing & Residence Life Office        406.657.1051
Registration/Class Schedule        Student Records Office 406.657.1030
Financial Aid/Loans Financial Aid Office 406.657.1031
Payments/Cashier Business Office 406.657.1012
Billing/Payment Plans Student Accounts Office 406.657.1016
 
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