Staff FAQ

October 11, 2022 2023-12-25 15:01

What information about students may I release to faculty members and other College staff members? Items defined as directory information may be released without a student's written permission, provided that the student has not chosen to restrict his or her directory information. All other personally identifiable information in a student's educational record is confidential and may be disclosed to appropriate College administrators, faculty members, staff members, or contractors acting on behalf of the College who require such access in order to perform their legitimate educational and business duties when such records are needed in furtherance of the educational or business purposes of the student or College.

What information about students may I release to parents? You may disclose directory information to a parent (as you may to any third party) if the student has not restricted his or her directory information. If the student has restricted all of his or her directory information, you should respond to any inquires by saying "I have no information to provide about that individual." Confidential information may be released to parents with the express, written permission of the student.

What is directory information? FERPA has identified certain information, called directory information, that may be disclosed without the student's permission. The College has designated the following information as directory information:

Student's name
Email address
Telephone listing
Date and place of birth and/or hometown
Major field of study
Dates of attendance
Enrollment status
Degrees, awards, and honors received (including selection criteria)
The most recent previous educational institution attended
Classification
Expected date of graduation
Participation in officially recognized activities and sports
Weight and height if a member of an athletic team
Student parking information
Job title and dates of employment when employed by the College in a position that requires student status

Do I have to release information from a student's educational record? FERPA regulations state that you may release directory information about a student, but FERPA does not require or compel you to do so.

Do I have to keep a record of the release of information from a student's educational record? A record of each request for access and each disclosure must be kept, unless the request was made by or the disclosure was made to one of the following:

The student;
A school official who has legitimate educational interest;
A party with written consent from the student; or
A party seeking directory information only.

These records must be kept with the educational records of the student as long as the educational records are maintained by the College.

May I release confidential information to officially registered student groups? Student groups do not have legitimate educational interest and consequently may not be given confidential information about a student or students without each student's express, written permission.

Whom should I contact with questions or concerns? Direct general questions to the Office of Student Records.