Executive Director

Department

Institute for Peace Studies

Position Description

The Institute for Peace Studies is seeking a part-time Director who will be responsible for:

  • The overall execution of the Institute for Peace Studies’ programs budget, and grants
  • Working with the Board of Advisors, implementing the strategic goals and objectives of the Institute
  • To enable the Board, along with the Chair, to fulfill its governance function
  • Direction and leadership toward the achievement of the Institute’s philosophy, mission, strategy, and annual goals
  • Establish an effective working relationship with the Institute’s Development Committee and a supporting relationship with all current sub-committees
  • Represent the Institute in the community, including speaking engagements, media presentations, and publications
  • Fulfill the critical role of liaison with the greater Rocky Mountain College - staff, faculty, administration, governing bodies, reporting regularly to the RMC Board of Trustees

Essential Responsibilities/Duties

  • Administration and Support:

o    General oversight and support of Office Manager’s role to administer the office, projects, programs, staff -including supporting the operations of the Board of Advisors 
o    Regular, informative communication with the Chair, the Board and attendance at Staff, Board, and Executive Committee meetings - others as required
o    A supportive working relationship with the Development Committee

  • Resource Development

o    Supports all efforts and campaigns of the Institute’s Development-Finance Committee - to include all donor efforts, fundraising events, and outreach programs
o    Locates researches and submits grants as appropriate - maintaining records of same and submitting final reports in a timely manner
o    Organizes, orchestrates, facilitates multiple fundraisers throughout the year

  • Program and Service Delivery

o    Responsible for all major program of the Festival of Cultures.
o    Responsible for room(s), gallery, or grounds reservations, coordination with RMC Facility Services, and work with RMC Business Office as is necessary per program
o    Responsible for publicity to include appropriate waivers and releases necessary for individual programs including use of photographs

  • Financial Management

o    Responsible for working with the Institute’s Chief Financial Officer and Board Chair, assists with the recommendation of the annual budget – prudently manages the Institute’s resources within those budget guidelines according to current laws and regulations
o    Reviews budget items monthly with Board Chair, Chief Financial Officer, and Executive Committee, and works closely with Development-Finance Committee supporting their efforts as they develop funding sources
o    Maintain financial reports and donor records - available in the Institute office 

  • Personnel Management

o    Effectively provides general supervision and management of the staff of the Institute according to the authorized personnel policies and procedures of Rocky Mountain College, which fully conform to current laws and regulations
o    Include regular discussions with the Board Chair if faced with specific concerns or questions
o    Implements effective training of all new employees, excluding student staff members, while providing updates and challenges for established personnel

  • Community and Public Relations

o    Assures the Institute and its mission, programs, products and services are consistently presented in a strong, positive image to relevant stakeholders
o    Includes working with the Board and Staff on articles, interviews, brochures, publications, and newsletters that will reflect a professional image of the Institute and its mission
o    Development of the web site and social media platforms - and numerous publications such as posters and/or billboards as the occasion requires
o    Maintains a positive, effective working relationship with the greater Rocky Mountain College community
o    reports regularly to the RMC Board of Trustees 

  • Performs other duties as may be assigned from time to time.

Supervisory Responsibilities 

Directly supervises work study student(s) and community volunteers at the Institute for Peace Studies. Carries out supervisory responsibilities in accordance with the College’s policies and applicable laws.  Responsibilities include the following: interviewing, hiring and training employees; planning, assigning and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.

Qualifications

Education and/or experience:

  • Bachelor’s degree (B.A./B.S.) required or four years directly related work experience; or an equivalent combination of education and experience. Prior experience in public speaking, to include media, grant writing plus office and personnel management required.

Certificates, Licenses, Registrations

  • A driver’s license is needed for this position.

Other skills and abilities:

  • Professional telephone skills and the ability to self-direct with minimal supervision.  Technical/computer skills necessary to maintain records, utilize social media, and generate in house publications.

Physical Demands

  • The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
  • While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel objects, tools, or controls and talk or hear. The employee frequently is required to reach with hands and arms; climb or balance; and stoop, kneel, crouch, or crawl.  The employee is occasionally required to stand, walk, sit, taste, or smell.
  • The employee must regularly lift and/or move up to 10 pounds and frequently lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

Work Environment

  • The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
  • While performing the duties of this job, the employee occasionally works in outside weather conditions.
  • The noise level in the work environment is moderate.

Review of applications will begin January 31  2020.

To Apply

To apply, submit a letter of interest, résumé, a list of three (3) references, and the Rocky Mountain College application. Submit required documents via email to jobs@rocky.edu or mail to:

Human Resources
Rocky Mountain College
1511 Poly Drive
Billings, Montana 59102-1796

406.657.1160

Deadline for applications is January 30, 2020.

AA/EOE

As an Affirmative Action/Equal Opportunity Employer, we encourage applications from individuals with disabilities, veterans, minorities, and women.