ASRMC Constitution

Article I: General Definitions and Procedures

Section I

All students enrolled at Rocky Mountain College carrying six or more credits in a specified semester or term shall be a member of the Associated Students of Rocky Mountain College (ASRMC). The Dean of Students shall serve as an ex officio member.

Section II

There shall be seven separate constituencies and seven at-large representatives known as Senators, which shall make up the ASRMC governing council (Senate). The constituencies shall be: the residence halls (one each, Anderson, Widenhouse, Jorgenson, and Rimview); off-campus students; non-traditional students; and minority students.

Section III

ASRMC shall be guided in accordance with Robert's rules of order, revised.

Section IV

A quorum of the Senate shall be two-thirds of the membership of the Senate.

Section V

A simple majority of the Senate shall be 50 percent of the quorum plus one.

Article II: Student Senate

Section I

The Senate shall be the legislative/governing body of the ASRMC. It shall formulate and adopt policies affecting the ASRMC, represent the ASRMC on College-wide campus committees, and advocate on behalf of their constituencies to the governing council, College administration, and RMC Board of Trustees. Further, the student senate shall be responsible for oversight of all ASRMC funding.

Section II

Membership: The student Senate shall consist of 14 members. The non-traditional student Senator, minority student Senator, off-campus student Senator, and five at-large Senators will be selected through an election held in the spring. Senators from the four residence halls, two additional at-large senators, and the seat vacated by the President’s election will be selected through an election held in the fall of the following academic year.

Section III

Officers: There shall be four officers: the President, Vice President, Financial Administrator, and Secretary.

Section IV

Senators at-large: Senators at-large will attend a minimum of four ASRMC functions outlined in the ASRMC by-laws: Article 1, Section I.  

Section V

Constituent Senators: Senators representing specific constituencies shall act as the president of said constituency and will be responsible for establishing regular contact with their constituents by hosting quarterly constituency gatherings as defined by the ASRMC President; for example, residence hall meetings.

Article III: President

Section I

The President of ASRMC shall be nominated and elected following the spring election from and by the recently elected Senators. The President shall serve until the conclusion of the current school term. The President-elect will serve, with the guidance of the President, over the council at the start of their election. The overlap time will provide a transition period to facilitate communication between the President, President-elect, and their respective councils. 

Section II

The President of ASRMC shall preside over Senate meetings and shall vote only in the event of a tie. The President shall represent the ASRMC to the Board of Trustees by delegating participation from within the membership. The President is responsible for ensuring that the Senate and program officers fulfill their duties and comply with their responsibilities as outlined in the ASRMC Constitution and by-laws.

Section III

The current President will have the term in office extended to the end of the current academic year upon ratification of this Constitution. The first meeting of the new Senate will elect a new President for the following academic year. The President-elect will preside over his/her council during the transitional period outlined in Article III, Section I. This time will be used to make preparations for the following academic year.

Article IV: Vice President

Section I

The Vice President shall be a member of the Senate and nominated by the Senate following fall elections. The Senate will elect the Vice President by a two-thirds majority vote. The Vice President will serve once appointed until the spring election.

Section II

The Vice President shall conduct Senate meetings in the absence of the President.

Article V: Financial Administrator

Section I

The Financial Administrator shall be a member of the Senate and nominated by the Senate following fall elections. The Senate will elect the Financial Administrator by a two-thirds majority vote. The Financial Administrator will serve once appointed until the spring election.

Section II

The Financial Administrator shall maintain the Senate's budget and give a budget report a minimum of once a month. The Financial Administrator and President shall have direct oversight of all transactions of student clubs, publications, and student activities in accordance with By-Law Article V and Article VII: Section III. The Financial Administrator shall provide copies of the budget to the ASRMC President.

Article VI: Secretary

Section I

The Secretary shall be member of the Senate and nominated by the Senate following fall elections. The Senate will elect the Secretary by a two-thirds majority vote. The Secretary will serve once appointed until the spring election.

Section II

The Secretary shall be responsible for approving the minutes of all Senate meetings and Executive Committee meetings excluding all other committee meetings. The Secretary shall provide copies of the minutes to the ASRMC President. The Secretary shall transcribe the minutes of all Senate meetings stated here in the absence of a note-taker.

Article VII: Duties and Oversight

Section I

The ASRMC President and Senate have a fiduciary responsibility for all ASRMC funds.

Section II

The Senate is responsible for ensuring that all ASRMC sponsored organizations, clubs, activities, and events adhere to the spirit and intent of the tenets outlined in the ASRMC Constitution, ASRMC by-laws, and RMC student code of conduct.

Section III

The Senate shall be responsible for ensuring that chartered campus clubs and the student activities programmer/board are fulfilling their constitutional duties as defined in accordance with RMC by-laws.

Section IV

ASRMC is responsible for annually producing the student news publications. At the discretion of the Council and pending available resources, additional publications, such as a yearbook, student directory, and literary magazine, may be produced utilizing publications funding.

Article VIII: Elections

Section I

Terms of office for all elected and appointed ASRMC members shall be one year.

Section II

The seven constituency Senators shall be elected in a general election in which only members of the constituency they represent vote. The seven at-large Senators shall be elected in a general election by the student body. Five at-large Senators, the off-campus Senator, the non-traditional Senator, and the minority Senator shall be elected in general election to be held no later than March 31st. The two remaining at-large Senators, four residence hall Senators, and the seat vacated by the President shall be elected in a general election held no later than September 30th.

Section III

Candidacy for elected office:

  • A: To be eligible for candidacy, a person must be an ASRMC member (Defined by Article I, Section I of the constitution). The person cannot be on academic probation during the semester in which they are running for office nor placed on probation during his/her term. In addition, Senate candidates must be a member of the constituency they wish to represent.
  • B: All candidates are required to file a petition for office. These petitions shall be available at the Dean of Students office three weeks prior to any ASRMC general election. Each candidate must collect twenty-five signatures, of ASRMC members, on their petition for office. Petitions must be signed by the Dean of Students to verify the candidates' academic standing and eligibility. Petitions for office will be due 72 hours prior to the spring and fall general election.
  • C: Names written in the appropriate space of the general election ballots and then properly marked shall also be recognized as a candidate providing they meet the criteria for eligibility.
  • D: Unopposed Offices. Candidates running for office unopposed shall be considered elected by acclamation and their names and office will not appear on the election ballot.

Section IV

Election Procedures:

  • A: General elections shall be conducted by secret ballot. Space for write-in candidates shall be provided on the ballot for each position being elected.
  • B: Ballots shall be prepared 48 hours prior to an election.
  • C: Absentee ballots shall be available at the Dean of Students office 48 hours prior to a general election. ASRMC members who will not be present during regular polling hours on the day of the election may cast their vote once ballots have been prepared.
  • D: A sample ballot shall be posted with an announcement of the election which will include date, time, and polling place. This shall be done in numerous locations on campus forty-eight hours prior to an election.
  • E: Location and time duration for the polls shall be determined by the ASRMC President. The election shall be held over a period of two days.
  • F: The ASRMC President shall be responsible for staffing the polls during the election. Any ASRMC member, providing they are not participating in the current election, is eligible to staff the poll.
  • G: The ASRMC President shall count the ballots immediately after the polls have closed on the second day and shall announce the results of the election immediately upon completing the process of counting the ballots.
  • H: The winner of an election shall be the candidate receiving the greatest number of votes. In the event that two or more candidates receive the same number of votes, another election shall be held within the week.
  • I: Election results shall be posted in the Student Union Building immediately after the results are calculated.
  • J: In the event an office is unfilled after the spring general election, the office shall be added to the fall general election. If an office remains unfilled following the fall election, the Senate can nominate an eligible ASRMC member to serve in the unfilled position. The individual must be elected by a simple majority vote. In the event that more than one ASRMC member petitioned for the position in the initial election, a general election of the constituency will be held.
  • K: Upon being elected, the new senate and executive officers shall take office at the end of the academic year. The month after the spring election will be used as an opportunity for the outgoing officers to prepare the incoming officers for service.

Article IX: Vacancies in office

Section I

If the President's office becomes vacant, the Senate shall nominate and elect a new President by a simple majority vote.

Section II

If the offices of ASRMC Financial Administrator or Secretary become vacant, the ASRMC President shall appoint a replacement. This appointment will be subject to the approval of the Senate by simple majority vote.

Section III

If a senate seat becomes vacant, the Senate can nominate an eligible ASRMC member to fill the vacancy. The individual must be elected by a simple majority vote. In the event that more than one ASRMC member petitioned for the position in the initial election, a general election of the constituency will be held to fill the vacancy.

Article X: Initiative, Referendum, and Recall

Section I

Initiatives: Initiatives may be presented to the Senate, by petition, from any member of the ASRMC. The petition must contain the signatures of at least 25 ASRMC members for it to be valid. The Senate, by a three-fourths vote, may submit the initiative to a special general election which shall take place three weeks following the Senate decision or by voting unanimously, may adopt the initiative outright. If the initiative receives approval in the special general election, then it shall take effect two weeks following the election.

Section II

Referendum: Any member of the governing council may present a referendum. The Senate, by a three-fourths vote, may decide to send the referendum to a special general election. The referendum must win the general election with a simple majority if it is to be adopted. If the referendum is approved in the election, it shall become effective two weeks after the election.

Section III

Recall

  • A: Recall shall be a special general election for the purpose of removing an ASRMC elected official from office. If the recall election receives approval by a two-thirds majority, the official shall be removed from office and the office shall be declared vacant and then must be filled by the proper procedure (defined in Article IX of the constitution). Recall may be initiated in two ways: A: By the presentation of a petition to the Senate. The petition must contain the signatures of at least 50 ASRMC members for at-large senators and 25 signatories for constituency Senators. If the petition is for the removal of a constituency senator, all 25 signatories must be members of the senator's constituency. The Senate must then submit the petition to a special general election within three weeks. Only members of the affected constituencies may vote in the recall election of a senator. B: By the student Senate approved by unanimous vote of Senate.

  • B: Recall of a program committee chairperson shall be a decision of the ASRMC President and appropriate supervisor/advisor. This decision shall be subject to the approval of the Senate.

Article XI: Ratification

Section I

After a governing council decision to amend the Constitution is made, the change(s) must be submitted to a vote of the ASRMC in a special general election held within two weeks of the governing council's decision. To be ratified, the change(s) must receive a simple majority vote in favor of ratification in the special general election.

Section II

The by-laws may be amended by a decision of the Senate. Amendments submitted must be approved by a three-fourths majority of the Senate in order for the amendment to be adopted. The amendment, upon adoption, becomes effective two weeks after the senate decision.

Section III

This constitution shall be ratified by a simple majority of students voting in the election held for ratifying this constitution. Upon ratification, this constitution will replace the current constitution immediately.

UPDATED September 26, 2013

 
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